Agenus

Executive Assistant (replacement)

US-MA-Lexington
Job ID
2018-1346
Category
Business Development

Overview

Agenus is looking for a highly efficient, organized and resourceful professional Executive Assistant to support one or more key members of the Executive team. The ideal candidate must be highly adaptive to frequent evolving priorities in a fast-paced environment as well as intuitive and possessing exceptional judgement. She/He must have excellent verbal and written communication skills, perform with great attention to deal and maintain a high level of confidentiality.  The ability to prioritize multiple tasks and handle heavy work load well under pressure and work independently with strong follow-through skills are a must for this team oriented candidate.

Responsibilities

  • Maintain executive and team calendars by planning and scheduling meetings, conferences, teleconferences and travel
  • Anticipate and assemble information and data packages for business travel and other department and company events, including meeting schedules, agendas, appointments, and presentations
  • Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications
  • Manage the administrative priorities of senior executives, some direct reports and consultants.
  • Manage external interfaces, including directing phone calls, retrieving voice mail, managing E-mail, establishing and maintaining calendar and scheduling conference rooms
  • Record and distribute meeting minutes and maintain files.
  • Prepare, process and follow through on expenses, purchase orders and invoices. Assist with budgeting process, where needed.
  • Accountable for on and off-site meeting planning and organization (including all travel logistics, booking venues, attendee lists, conference rooms, lodging, catering, meeting materials and coordinating with external vendors).
  • Ad hoc projects, as assigned, including involvement in Board meetings.
  • Provide back-up support to other executive admins as needed.
  • Some degree of travel may be required.

Qualifications

A minimum of 7 years of experience as a senior executive administrative assistant. Competence with MS Office Suite, including Power Point, are mandatory for success.

Education: BA preferred

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