Agenus

Executive Assistant

US-MA-Lexington
Job ID
2017-1302
Category
Administrative Support

Overview

The ideal candidate is a highly organized, detail-oriented and independent self-starter able to manage a wide range of administrative tasks. The candidate must be flexible, able to multi-task efficiently and be committed to helping the organization grow.

Responsibilities

  • Assist with calendar management for director/ sr. director level staff members.
  • Plan and schedule meetings and/or appointments, including agendas, meeting materials and all logistics (secure meeting space, setting up tele/videoconferences, webinars and ordering/ managing meal delivery and set up).
  • Reconcile invoices, create & manage purchase orders and expense reports.
  • Handle office supply requests and copy /printer maintenance.
  • Coordinate travel arrangements for conferences and business travel (both US and international).
  • Update documents and databases.
  • Provide back up support to other executive admins as needed.

Qualifications

We are seeking someone with energy and strong attention to detail to join our team. Must have MS Office Suite experience. and excellent interpersonal and customer service skills and a willingness to work flexible hours at times. This person must be able to work autonomously as well as part of a team and maintain a high degree of integrity handling sensitive and confidential information. AA/BA/BS is required. 

 

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